Policies & Procedures
Policies and Procedures: Smoking
100 South Charles Street maintains a no smoking policy throughout the building, including all common areas, the lobby, rest rooms, stairwells, and elevators. Please do not smoke at building entrances; Maryland State Law prohibits smoking by any person within 25 feet of any entry.
Policies and Procedures: Insurance Protection
A Certificate of Insurance from your insurance company is required verifying that you have obtained the coverage required under the terms of your lease. Carlyle Baltimore Holdings, LLC, Chestnut Pratt, LLC & Carlyle Development Group, LLC (Certificate Holder) must be named as additional insurers. The Certificate of Insurance should be mailed to:
Policies and Procedures: Christmas Trees and Holiday Decorations
To ensure the proper and safe display of Christmas trees and holiday decorations, the following rules and regulations apply:
Live trees are not permitted in individual suites. Artificial trees must be flame-proofed and approved by the City Fire Marshall. Christmas trees must be placed in areas that do not block exit doors or hide exit signs from view. Only decorations of non-flammable materials are permitted. Candles or flame decorations are
not permitted.
Electric lights used on trees must conform to the jurisdictional electric code and be UL approved. Electric wiring may not be used on metallic trees. Metallic trees may be illuminated by spotlight at a safe distance. Christmas trees may not be set up prior to December 1 and must be removed by January 2.
Policies and Procedures: Tenant Alterations
All improvements and alterations will be performed in accordance with the tenant's lease agreement. As indicated in your lease, tenants desiring to renovate their offices must obtain approval from the Property Management Office for structural, mechanical, electrical, or other changes prior to beginning work. On all construction, working drawings will be required and must meet with the approval of the Property Manager prior to the start of any work. Copies of permits for construction, certificate of insurance for the contractor, and final plans are also required prior to the commencement of the work.
A detailed list of specifications for contractors and letters of intent are available in the Property Management Office. Please obtain this information prior to your request for approval.
Policies and Procedures: Certificate of Insurance Requirements
Prior to commencement of work, the Contractor is to provide a Certificate of Insurance listing the following as additional insured:
All insurance requirements must meet the following limits of liability:
Statutory Workers Compensation Insurance must be held at all times.
Business Automobile Liability Insurance for $1M each accident must be held at all times.
Policies and Procedures: Moving Procedures
To ensure you have an efficient and secure move into One South Street, to prevent any damage to the building, and to minimize interference with the lobby areas and other Tenants, the following moving procedures must be observed:
The section on "Specifications for Moving" should be given to those moving companies bidding on your move into or out of the building so they can accurately price your move.
Please call the Management Office to discuss move dates that are under consideration.
When a moving date is firmly established, you must notify the Property Manager.
The written notification must be received by the Property Manager a minimum of ten (10) business days prior to your move. You will be notified immediately if we cannot accommodate your move on the day or days requested.
Advance written notice is also required for any contractors/vendors needing access to your suite and the freight elevator prior to your move. Every effort will be made to accommodate your needs.
Moving Times:
All move times must be coordinated with the Building Management office. The elevator can be reserved for your move after 6:00 pm on weekdays or anytime on weekends. Accommodations for moving during the business day can be made, but the freight elevator cannot be reserved for exclusive use during the business day. Moves cannot be conducted between the hours of 6:00 a.m. and 6:00 p.m. Monday through Friday.
The movers must bring adequate protection for the Tenant's lobby floor, elevator cabs, elevator frames, and the carpet on the floors in which the move is being made. Property Management personnel must check these protection measures before the move will be permitted to proceed.
Moving companies and Tenant will be responsible for leaving the building and premises clean. This will include removing all cartons and other trash generated from the move from the premises, sweeping or vacuuming the lobby floor, and cleaning up the elevator cabs. If you desire help in the cleanup, cleaning
personnel can be provided at your cost if arranged in advance. Building containers cannot be used for extraordinary trash removal. Arrangements for each of these services can be made by calling the Property Management Office at (443) 438-1479.
Any and all damage to the building or elevator cabs that is caused by the Tenant, the moving company, or the employees or agents of either the Tenant or the moving company will be the responsibility of the Tenant. The Landlord will be reimbursed for the entire cost of restoring the building to its original condition prior to the move by the Tenant.
The building staff is available to assist you with your move. If you desire additional air conditioning or heating during your after-hours move period, please notify the Property Management Office in advance and in writing. The after-hours fee will be charged according to your lease agreement.
Building Management has established the following specifications for the movement of office furniture and equipment into or out of 100 South Charles Street:
INSTRUCTIONS TO MOVERS
General
The mover shall perform all services required to move furniture, office machines, records, and supplies. This shall include all services from the packing and pickup of the equipment to its delivery at the designated location. Each employee of the moving company shall be bonded and uniformly attired in the same type and color of uniform. These requirements shall be strictly adhered to maintain the security of the premises and to provide easy identification of the movers by the Property Management staff.
Inspection of the Premises
The mover shall be responsible for inspecting the property to be moved and the facilities at both the point of origin and destination. The movers shall acquaint themselves with the conditions existing at both locations so they may furnish the appropriate equipment and labor.
SERVICES TO BE FURNISHED BY MOVERS
Supervision, Labor, Material and Equipment
The mover shall furnish all supervision, labor, materials, supplies, and equipment necessary to perform all of the services that are contemplated in an orderly, timely, and efficient manner. Such equipment shall include, among other things dollies, trucks, padding, corner guards, etc., as may be required. All material handling vehicles used in the interior of the building must have rubber-tire wheels.
Crating, Padding, and Packing Material
The mover shall take every precaution by means of crating and padding to safeguard the property from damage. All padding and packing materials are to be removed by the movers. The mover shall also furnish, install, and remove protective materials from the floor, carpet, walls, and glass wherever necessary to protect the building from damage.
Floor and Wall Protection
The mover shall, at all times, protect and preserve all materials, supplies, and equipment. This means that:
PERMITS, FRANCHISES, LICENSES, OR OTHER LAWFUL AUTHORITY
The mover, at the mover's own expense, will obtain and maintain any necessary permits, franchises, licenses, or other lawful authority required for the move. Before the move is made, the mover may be required to produce evidence of such authorities to the Property Management Office.
INDEMNITY - INSURANCE
The mover, at the mover's sole cost and expense, shall obtain, maintain and keep in full force and effect, insurance coverage as follows:
The limits and type of insurance set forth are minimums and may not be for any amount less than stipulated below:
Carlyle Baltimore Holdings, LLC, Chestnut Pratt, LLC & Carlyle Development Group, LLC (Certificate Holder)
100 South Charles Street, Suite 207
Baltimore, Maryland 21201
All Insurance Certificates must be accompanied with an endorsement to the policy and emailed to molly@carlyle-usa.com with an original mailed to the location listed above under Certificate Holder. Should you have any questions or concerns, please contact our office at (443) 438 - 1479.
USE OF BUILDING FACILITIES (FREIGHT ELEVATOR)
All moves must go through the loading dock entrance and onto the designated elevator for freight. Suite move-in or move-out hours are after 6:00 pm Monday through Friday and anytime on Saturday and Sunday. All move hours must be coordinated with Building Management and approved in advance.
100 South Charles Street maintains a no smoking policy throughout the building, including all common areas, the lobby, rest rooms, stairwells, and elevators. Please do not smoke at building entrances; Maryland State Law prohibits smoking by any person within 25 feet of any entry.
Policies and Procedures: Insurance Protection
A Certificate of Insurance from your insurance company is required verifying that you have obtained the coverage required under the terms of your lease. Carlyle Baltimore Holdings, LLC, Chestnut Pratt, LLC & Carlyle Development Group, LLC (Certificate Holder) must be named as additional insurers. The Certificate of Insurance should be mailed to:
Carlyle Baltimore Holdings, LLC (owner)
100 South Charles Street, Suite 207
Baltimore, Maryland 21201
Or emailed to the Property Administrator, Molly Kutner, at molly@carlyle-usa.com.Policies and Procedures: Christmas Trees and Holiday Decorations
To ensure the proper and safe display of Christmas trees and holiday decorations, the following rules and regulations apply:
Live trees are not permitted in individual suites. Artificial trees must be flame-proofed and approved by the City Fire Marshall. Christmas trees must be placed in areas that do not block exit doors or hide exit signs from view. Only decorations of non-flammable materials are permitted. Candles or flame decorations are
not permitted.
Electric lights used on trees must conform to the jurisdictional electric code and be UL approved. Electric wiring may not be used on metallic trees. Metallic trees may be illuminated by spotlight at a safe distance. Christmas trees may not be set up prior to December 1 and must be removed by January 2.
Policies and Procedures: Tenant Alterations
All improvements and alterations will be performed in accordance with the tenant's lease agreement. As indicated in your lease, tenants desiring to renovate their offices must obtain approval from the Property Management Office for structural, mechanical, electrical, or other changes prior to beginning work. On all construction, working drawings will be required and must meet with the approval of the Property Manager prior to the start of any work. Copies of permits for construction, certificate of insurance for the contractor, and final plans are also required prior to the commencement of the work.
A detailed list of specifications for contractors and letters of intent are available in the Property Management Office. Please obtain this information prior to your request for approval.
Policies and Procedures: Certificate of Insurance Requirements
Prior to commencement of work, the Contractor is to provide a Certificate of Insurance listing the following as additional insured:
Carlyle Baltimore Holdings, LLC, Chestnut Pratt, LLC & Carlyle Development Group, LLC (Certificate Holder)
All insurance requirements must meet the following limits of liability:
- $1,000,000 Each Occurrence
- $2,000,000 General Aggregate
- $2,000,000 Products & Completed Operations Aggregate
- $5,000,000 Umbrella Each Occurrence / Aggregate
- $2,000,000 Each Occurrence
- $2,000,000 General Aggregate
- $2,000,000 Products & Completed Operations Aggregate
- $4,000,000 Umbrella Each Occurrence / Aggregate
Statutory Workers Compensation Insurance must be held at all times.
Business Automobile Liability Insurance for $1M each accident must be held at all times.
Policies and Procedures: Moving Procedures
To ensure you have an efficient and secure move into One South Street, to prevent any damage to the building, and to minimize interference with the lobby areas and other Tenants, the following moving procedures must be observed:
The section on "Specifications for Moving" should be given to those moving companies bidding on your move into or out of the building so they can accurately price your move.
Please call the Management Office to discuss move dates that are under consideration.
When a moving date is firmly established, you must notify the Property Manager.
The written notification must be received by the Property Manager a minimum of ten (10) business days prior to your move. You will be notified immediately if we cannot accommodate your move on the day or days requested.
Advance written notice is also required for any contractors/vendors needing access to your suite and the freight elevator prior to your move. Every effort will be made to accommodate your needs.
Moving Times:
All move times must be coordinated with the Building Management office. The elevator can be reserved for your move after 6:00 pm on weekdays or anytime on weekends. Accommodations for moving during the business day can be made, but the freight elevator cannot be reserved for exclusive use during the business day. Moves cannot be conducted between the hours of 6:00 a.m. and 6:00 p.m. Monday through Friday.
The movers must bring adequate protection for the Tenant's lobby floor, elevator cabs, elevator frames, and the carpet on the floors in which the move is being made. Property Management personnel must check these protection measures before the move will be permitted to proceed.
Moving companies and Tenant will be responsible for leaving the building and premises clean. This will include removing all cartons and other trash generated from the move from the premises, sweeping or vacuuming the lobby floor, and cleaning up the elevator cabs. If you desire help in the cleanup, cleaning
personnel can be provided at your cost if arranged in advance. Building containers cannot be used for extraordinary trash removal. Arrangements for each of these services can be made by calling the Property Management Office at (443) 438-1479.
Any and all damage to the building or elevator cabs that is caused by the Tenant, the moving company, or the employees or agents of either the Tenant or the moving company will be the responsibility of the Tenant. The Landlord will be reimbursed for the entire cost of restoring the building to its original condition prior to the move by the Tenant.
The building staff is available to assist you with your move. If you desire additional air conditioning or heating during your after-hours move period, please notify the Property Management Office in advance and in writing. The after-hours fee will be charged according to your lease agreement.
Building Management has established the following specifications for the movement of office furniture and equipment into or out of 100 South Charles Street:
INSTRUCTIONS TO MOVERS
General
The mover shall perform all services required to move furniture, office machines, records, and supplies. This shall include all services from the packing and pickup of the equipment to its delivery at the designated location. Each employee of the moving company shall be bonded and uniformly attired in the same type and color of uniform. These requirements shall be strictly adhered to maintain the security of the premises and to provide easy identification of the movers by the Property Management staff.
Inspection of the Premises
The mover shall be responsible for inspecting the property to be moved and the facilities at both the point of origin and destination. The movers shall acquaint themselves with the conditions existing at both locations so they may furnish the appropriate equipment and labor.
SERVICES TO BE FURNISHED BY MOVERS
Supervision, Labor, Material and Equipment
The mover shall furnish all supervision, labor, materials, supplies, and equipment necessary to perform all of the services that are contemplated in an orderly, timely, and efficient manner. Such equipment shall include, among other things dollies, trucks, padding, corner guards, etc., as may be required. All material handling vehicles used in the interior of the building must have rubber-tire wheels.
Crating, Padding, and Packing Material
The mover shall take every precaution by means of crating and padding to safeguard the property from damage. All padding and packing materials are to be removed by the movers. The mover shall also furnish, install, and remove protective materials from the floor, carpet, walls, and glass wherever necessary to protect the building from damage.
Floor and Wall Protection
The mover shall, at all times, protect and preserve all materials, supplies, and equipment. This means that:
- All wall corners must be protected.
- Masonite floor protection must be used on all stone, wood, and carpeted areas.
- Elevator must have properly fitted pads in place on all doors, walls, and door frames.
PERMITS, FRANCHISES, LICENSES, OR OTHER LAWFUL AUTHORITY
The mover, at the mover's own expense, will obtain and maintain any necessary permits, franchises, licenses, or other lawful authority required for the move. Before the move is made, the mover may be required to produce evidence of such authorities to the Property Management Office.
INDEMNITY - INSURANCE
The mover, at the mover's sole cost and expense, shall obtain, maintain and keep in full force and effect, insurance coverage as follows:
The limits and type of insurance set forth are minimums and may not be for any amount less than stipulated below:
- $1,000,000 Each Occurrence
- $2,000,000 General Aggregate
- $2,000,000 Products & Completed Operations
- $4,000,000 Umbrella Each Occurrence/Aggregate
- $2,000,000 Each Occurrence
- $2,000,000 General Aggregate
- $2,000,000 Products & Completed Operations
- $3,000,000 Umbrella Each Occurrence/Aggregate
Carlyle Baltimore Holdings, LLC, Chestnut Pratt, LLC & Carlyle Development Group, LLC (Certificate Holder)
100 South Charles Street, Suite 207
Baltimore, Maryland 21201
All Insurance Certificates must be accompanied with an endorsement to the policy and emailed to molly@carlyle-usa.com with an original mailed to the location listed above under Certificate Holder. Should you have any questions or concerns, please contact our office at (443) 438 - 1479.
USE OF BUILDING FACILITIES (FREIGHT ELEVATOR)
All moves must go through the loading dock entrance and onto the designated elevator for freight. Suite move-in or move-out hours are after 6:00 pm Monday through Friday and anytime on Saturday and Sunday. All move hours must be coordinated with Building Management and approved in advance.
